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Operations Systems for Agencies, Startups, E-com & Service Businesses

Your Business Has
Outgrown Its Systems.
Let's Fix That.

You built a great team and a growing client base. But the way work moves through your business is costing you time, capacity, and deals. I build the operational infrastructure that lets your business scale without you micromanaging every moving part.

See the Packages → How it works ↓
Delivered in 10 days
What changes
Before — Your ops right now
✗Projects tracked across Slack, email and spreadsheets
✗Chasing your team for status updates every day
✗New clients onboarded differently every time
✗You are the only one who knows what is happening
✗Taking on more clients means more chaos, not more revenue
↓
After — 10 days later
✓One system. Every project, client and task in one place
✓Automated updates. No chasing, no reminders
✓New clients onboarded in 24 hours, the same way every time
✓Dashboard shows everything. No asking anyone
✓Scale revenue without scaling your stress
★★★★★ 100% Job Success on Upwork
🏆 Rising Talent Badge
✅ ID Verified · Military Veteran
⚡ Delivered for US, UK & EU clients
🔨 ClickUp · Notion · Monday · Zapier · Make · n8n
“You do not rise to the level of your goals.
You fall to the level of your systems.”
James Clear — Atomic Habits

Most growing businesses have great ambitions and broken systems. Work lives in Slack threads. Updates require chasing. New hires take weeks to get up to speed. Every new client adds friction instead of revenue.

The businesses that scale without burning out are not the ones working harder. They are the ones that built the right systems first and let those systems do the heavy lifting.

Build Your System →
Who This Is For

You are growing. Your ops
have not kept up.

If your team is between 3 and 30 people delivering work to multiple clients simultaneously, this was built for you.

📣
Marketing & Creative Agencies
Running client campaigns, content, ads or SEO across multiple accounts with no central system tracking delivery or team workload.
🎯
Coaches & Consultants with a Team
You have a VA, a client success person, maybe a sales rep. They are all working in disconnected tools with no defined workflow between them.
🚀
Startups Scaling Fast
You have product-market fit and a growing team but internal operations are held together with spreadsheets and goodwill. It will break before it should.
🛍
E-commerce Brands (3 to 15 people)
Managing suppliers, 3PLs, inventory and product launches manually. Every new SKU or team member adds more moving parts to track.
🔍
Recruiting & Staffing Agencies
Candidate pipelines, client follow-ups and placement tracking managed in spreadsheets that break the moment someone new joins the team.
💼
Any Service Business Without a Central Operating System
You are juggling multiple tools that do not talk to each other. There is no single source of truth, no real-time visibility, and team coordination still runs through you personally. If your business has no central operating system for how work moves and gets tracked, this is exactly what we build.
Sound Familiar?

The problems I fix every week.

These are not signs of a bad team. They are signs of a business that grew faster than the systems holding it together.

"I spend half my day chasing people for updates."
Your team is not the problem. There is no automated status system, so everything flows through you personally.
"We set up ClickUp but nobody uses it."
A tool without structure gets abandoned in two weeks. The setup has to match how your team actually works, not how you wish they worked.
"Onboarding a new client takes forever and it's different every time."
No documented process means every onboarding depends on whoever is most available. It is slower, inconsistent, and leaves things out.
"I cannot take on more clients without burning out."
You are the bottleneck. Without systems, every new client adds directly to your personal workload instead of running through the team.
"I am thinking of hiring an operations person."
Nine times out of ten, that role gets created because the process does not exist. Fix the system first and you may not need to hire at all.
"I do not actually know where everything stands right now."
Managing by memory means one dropped ball affects a client relationship. You need visibility that does not require asking someone for it.
The Packages

Three offers. Clear scope.
Fixed price. Guaranteed delivery.

Automations are included in every package. The tool we build in is chosen during the kickoff based on your team's existing setup and working style.

Ops Audit
Find out exactly what is broken and what to fix first before committing to a full build.
$150
⚡ Delivered in 48 hours
What You Walk Away With
A clear picture of what is costing your team the most time, and an exact roadmap of what to build to fix it. Yours to keep regardless of next steps.
  • →Short onboarding form, no call needed
  • →Full review of your current tools and workflows
  • →20-minute Loom: what is broken, why it is breaking, and the exact fix
  • →Written priority action plan with recommendations
  • →50% credited toward any build package if you proceed
Start with the Audit
Most Popular
Ops Foundation
A complete operations system built for your team and live in 10 days. The fastest way to stop the chaos.
$797
📅 Live in 10 days · Guaranteed
What You Walk Away With
Your team stops working across Slack and spreadsheets. Everything lives in one place, status updates happen automatically, and new clients get onboarded the same way every time.
  • →30-minute kickoff call, you answer questions, I handle the rest
  • →Full workspace built in ClickUp, Notion, or Monday.com
  • →3 core automation flows (status updates, notifications, task creation)
  • →Live project dashboard, real-time with no manual updates
  • →Client onboarding workflow
  • →Team SOP document for consistent daily use
  • →Recorded Loom handoff walkthrough for your whole team
  • →14 days of support after delivery
Get the Foundation Build
Full Ops System
Your entire operation rebuilt from the ground up. Projects, clients, automations, reporting, and your team fully trained to use it.
$1,497
📅 Live in 21 days · Guaranteed
What You Walk Away With
Take on 30% more clients without a new hire. A trained team who actually uses the system correctly from day one. Full operational visibility across every project, client, and workflow.
  • →Everything in Ops Foundation, plus:
  • →5 to 8 advanced automation flows via Zapier, Make, or n8n
  • →Full reporting dashboard covering revenue, workload, and client health
  • →Cross-tool integration connecting your CRM, comms, and project tools
  • →New hire onboarding SOP so any new team member is operational in 2 days
  • →Live team training session so your team knows exactly how to use every part of the system
  • →30-day implementation support with a dedicated check-in to fix anything not working as expected
  • →One free revision within 30 days of delivery
Get the Full Build

💡 No retainer required. All packages are one-time fixed-price projects with a clear delivery date. A monthly ops partner option at $597 per month is available after your build is live and your team has been using it for 30 days. Never sold upfront.

The Business Case

What this is actually worth to your business.

The numbers below are based on real client outcomes. The ROI on a system that works is not abstract.

8 hrs
Saved per week, per team member
Manual status updates, chasing people for information, re-entering data across tools. All of this disappears when the system is built correctly.
$50k
Annual cost of an ops hire you might not need
The ops coordinator role usually gets created because the process does not exist, not because you need more people. Build the process first.
30%
More client capacity without new headcount
When onboarding is systemised and delivery is tracked automatically, your existing team handles more without anyone working longer hours.
2 days
To fully onboard a new team member
With proper SOPs and a structured workspace, new hires stop relying on whoever has the most institutional knowledge and start contributing immediately.
The Process

Four steps. No complexity.
No surprises.

You do not need to know anything about ClickUp or Notion. You just need to know how your business works. I handle the rest.

Step 01
📞
Book a free 15-minute call
We talk through your team size, current tools, and the biggest ops headache you have right now. I tell you which package fits and why. No pitch, no pressure.
Day 0
Step 02
📄
Kickoff form, then I start building
You fill in a short onboarding form covering how your team works and what matters most. That is your input. Everything after that is mine to handle. No lengthy briefs. No back-and-forth.
Day 1
Step 03
🔧
I build while your team keeps working
Your business does not pause for this. I build in the background, send you progress updates, and flag anything I need before delivery. You stay focused on client work.
Days 2 to 9
Step 04
🎯
Live system, trained team, full handoff
You get a recorded Loom walkthrough covering every part of the system. The Full Ops System includes a live training session with your whole team. Support is included after delivery so nothing gets left hanging.
Day 10 or 21
Client Reviews

What clients actually say.

Every review below is from a verified completed project on Upwork. 100% Job Success Score across all engagements.

★★★★★
"Great to work with. Thorough and clear. He understood our operations and built exactly what we needed, not just what we asked for."
Operations Consulting Client
Verified on Upwork · 5.0
★★★★★
"Great resource and incredibly responsive. Would hire again in an instant. Built our entire ClickUp workspace from scratch. Scalable and clean."
Agency Client · ClickUp Architecture
Verified on Upwork · 5.0
★★★★★
"Proactive and solution oriented. Communicates well and gets things done efficiently. Did not wait to be told what to do. He just figured it out."
Operations Client
Verified on Upwork · 5.0
Common Questions

Before you reach out.

Do I need to already be using ClickUp or Notion?
No. We figure out the right tool during the kickoff based on how your team works. If you are already using one, we build inside it and improve it. If not, I recommend the best fit and set it up from scratch. The tool choice is always based on what your team will actually adopt, not what is most popular.
Are automations included or charged separately?
Included in every package. Automations are not an add-on. They are the core of what makes the system work without manual effort. The Foundation includes 3 core flows. The Full System includes 5 to 8 advanced automations via Zapier, Make, or n8n connecting all your tools together.
What if my team does not adopt the system?
The Full Ops System includes a live team training session specifically to prevent this. Most adoption failures happen because people were handed a tool with no context for why it works the way it does. We walk through everything together so your team understands the system before I hand it over. The Foundation includes a recorded walkthrough for the same reason.
How much of my time does this require?
Very little. A 30-minute kickoff call, a short onboarding form, and a review of the handoff walkthrough. Your team attends a training session on the Full Ops System. That is it. I build while you keep working.
What happens after delivery?
Foundation includes 14 days of support. The Full Ops System includes 30 days of implementation support with a check-in call plus one free revision if anything is not working as expected. After 30 days, a monthly ops partner option is available at $597 per month for ongoing improvements as your business grows.

Your systems should work as hard as you do.

Book a free 15-minute call. We talk about where things are breaking, what needs to be built, and whether we are a good fit. No pitch. No pressure. Just clarity.

Book Your Free Call →

Not ready for a call? Start with the Ops Audit for $150. A full picture of what needs fixing, delivered in 48 hours.